Property Management FAQ’s:

Sand Seeker Realty is a family-owned and locally operated business. Our clients work with us to experience a management team that is very personable while also always professional and trustworthy. Being licensed REALTORS®, we are held to the highest standards of the Realtor Code of Ethics. Vacation Rental Management Companies are not required to be licensed REALTORS®. This sets us apart from our competition!

What type of rental properties do you manage?
We manage single family homes, townhomes and condos.

What areas do you handle?
Our office is in Panama City Beach, We manage properties located in Panama City Beach, Rosemary Beach and 30A.

Why should I hire Sand Seeker Realty as my property management company?
We never forget that a big part of our success depends on the time and money we save the owners and investors who use our services. Our owners trust us to be able to quickly fill their vacancies with quality tenants and to maintain a vendor list of low-cost but capable handymen and other service providers. We adhere to the regular and timely disbursement of funds to owner accounts, with a clear and accurate monthly reporting system. We utilize Trust Accounting.

How much will my home rent for?
Various factors will determine the amount of rent you can get for your property: Location, condition, square footage, number of bedrooms and baths, and general curb appeal will contribute to determine the best rental rate for a property. It is part of our job to visit the property in order to make a good assessment and quote a fair rate. Arriving at the best rental rate is a formulaic process that takes specific factors into account. This is one of those areas where there is no substitute for experience, and Sand Seeker Realty has the knowledge to make the best decisions. Naturally, any rate we recommend is subject to the owner’s approval.

What will you do to rent my house?
Finding good tenants is one of our highest priorities. Even during vacancies, we know that owners still have mortgages, taxes and insurance to pay. During vacancies, the cost of utilities are also charged to the owner. There are often additional expenses — for example, lawn care that would otherwise be the responsibility of the tenant now becomes an owner expense. If necessary, we will recommend cosmetic repairs to enhance the appeal of the property in order to better attract tenants and get a better rental rate. Once a property becomes available, we immediately promote it on the Multiple Listing Systems MLS to alert the thousands of real estate agents helping tenants find a place to live. We also post on Craigslist, YouTube, Zillow, Trulia, realtor.com, hotpads.com, and numerous other active real estate sites targeting renters. In the case of tenants who are moving out soon, we begin this process no less than 30 days before they move out.

How do you make sure tenants are taking good care of my home while renting?
We have found that there is a very high correlation between timely rent payments and good care of a property. Still, we recommend an inspection once a year. During our inspection we check to make sure that tenants are abiding by the lease and that there are no threats to the value of the property. We also check for such infractions as additional persons, unauthorized pets, maintenance issues, potential fire hazards or other potentially suspect conditions. Every property we manage must comply with minimum standards for health and safety. We also strictly adhere to laws regarding fair housing.

What happens if tenants do not pay their rent?
We make sure our tenants know we represent a landlord who expects rent payments on time. We also make sure they know that we have a zero-tolerance policy on late payments. Our leases clearly state that rent is due on the first day of the month. Florida law allows for tenants to pay by the fifth day of the month, without penalty. However, any rent not paid by the fifth incurs a penalty. Payments not received by the tenth day will trigger court action. We do not hesitate to file a case with the District Court, and a judge will send out the sheriff to personally post a notice ordering tenants to appear in court on a specific date as ordered by the judge. Tenants who experience this once or twice usually get the message and change their behavior.

How informed will I be about what happens with my property?
The simple answer to this question: as informed as you want to be. Owners have the choice to be kept informed of all communications regarding work orders. Once we receive rents, they are quickly disbursed to owners via direct deposit to the account provided. Owners can go online 24/7 to get monthly statements via a password-protected login. We also email these monthly.

How do you handle maintenance requests?
When we receive a maintenance request we notify owners if they opted to be kept informed on all matters. We contact vendors from our preferred vendor list regarding the maintenance item. Tenants appreciate how swift we are in getting things repaired. Part of our good track record of tenant lease renewals is related to our efforts to keep good tenant relations.

Do you hold some of my money for repairs? How much?
We hold a reserve of $150 in your property escrow account to be able to quickly resolve any small issues as they may come up from time to time. Nevertheless, it is our policy to notify the owner of even small maintenance needs whenever they come up.

How do I know you won’t spend money on large repairs without my approval?

Our management contract with you specifically spells out in writing that we must notify you as the owner before spending your money.

What if I want you to use my plumber, handyman, etc.?
If you have a preferred plumber or handyman that is licensed and insured, we will be happy to call on that person. Thanks for the referral!

Do you recommend using a home warranty insurance program?
No. They vendors assigned are typically very slow to schedule the visit with the tenant. Oftentimes we’ll need to go outside of warranty assigned vendors as the issue needs to be repaired immediately and cannot wait.

My home has a pool. How do you handle that?
Pools create an additional liability. Nevertheless, pools can add value to a property if managed correctly. There are laws regarding proper fencing around pools, and these must be complied with. The landlord must maintain a maintenance contract with a pool service that regularly cleans them, applies chemicals, and provides seasonal startup and closedown services. We have a pool crew to cover this for our owners if preferred.

When do you mail the owner’s payments?

Owner disbursements go out by the 5th of each month via direct deposit.

Can you put the money directly into my checking account?
Yes! We deposit proceeds directly into your account on the 5th of each month.

Will I receive with my monthly statement each month?

You will receive a ledger each month that itemizes all rents received, expenses incurred if any, and the balance of funds in the account. Additionally, we are happy to answer any questions you may have at any time. Simply call or send us an email.

How much is your monthly property management fee?
o 10% of gross monthly income (long-term) and 25% of gross monthly income (vacation rentals)
o No long-term contracts
o No upfront fees
o No fees during periods of property vacancy
o No fees for the cost of advertising vacancies
o Fast disbursement of funds to owner accounts

Our job is to provide property owners with the highest possible return on their investment (ROI). Our property owners have confidence knowing that their investment is in the care of able professionals. Owners are free from the day-to-day stresses of having to deal directly with tenants or with the property itself.

Are your property management fees negotiable?
We know that our property management services meet the highest standards and our fees are quite competitive. We are proud of the quality of services we provide our owners. We do not negotiate our fees.

Are there administrative fees?

Does your property management agreement give you the exclusive right to sell my property?

Who holds tenants’ security deposit?

Security deposits are held by us. Florida law requires that security deposits be held in separate escrow savings accounts. The law is very strict on this, and severe penalties can apply to anyone who does not comply.

How much security deposit do you charge tenants?
Our standard security deposit is equal to one month’s rent. There are some circumstances under which we will require two month’s rent. It is against the law to hold security deposits totaling more than two month’s rent.

Can I expect to be contacted by tenants, HOA or neighbors?
We never give out your contact information. If tenants do research and somehow are able to contact you directly, simply refer them back to us.

If I ever have a problem or question, who do I contact?
Call us or send an email. We will be happy to hear from you and glad to discuss any concerns you may have.

I’m ready for Sand Seeker Realty to manage my property. What’s next?
Call us anytime at 850-234-2151! You may also email rentals@sandseekerrealty.com.


Sand Seeker Realty
264 S. Arnold Rd
Panama City Beach, FL, USA 32413

Local: (850) 234-2151
Toll Free: (800) 980-6115

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