Property Management

NEW CLIENT SPECIAL: New Vacation Rental Management Contracts are 15% Management Fee for the first 12 months (regularly 25%).

 

Your Property is Our Property

As rental owners ourselves, we treat your property like our own. We are your eyes and years on the ground, leaving you to worry about all of life’s other responsibilities. Relax. We’ll manage!

 

Management Fees

Sand Seeker Realty is a family-owned and locally managed business. Our clients work with us to experience a management team that is very personable while also always professional. The fees we charge for outstanding service are surprising to our clients.

We never forget that a big part of our success depends on both the time saved and extra money earned by property owners using our services.

 

  • 10% of gross monthly income (Annual Lease)
  • 25% of gross monthly income (Vacation Rentals)
  • NEW CLIENT SPECIAL! 20% gross income management fee (Vacation Rentals) first 12 months
  • No long-term contracts
  • No fees during periods of property vacancy
  • No fees for the cost of advertising vacancies
  • Fast disbursement of funds to owner accounts

 

It is our job to provide property owners the highest possible profit and return on their investment. Our property owners can have confidence knowing that their investment is in the care of able professionals. Our owners are free from the day-to-day stresses of having to deal directly with tenants or with the property itself.

Commission-based pricing is the industry standard for property management firms. We only make money when our owners make money, and the only way to increase our revenue is to help owners increase theirs.

Technology

  • State of the art website (sandseekerrealty.com)
  • Direct deposit
  • Owner Portal
  • Emailed Monthly Owner Statements
  • Industry Leading Software to track all aspects of your property

Maintenance

The proper handling of all real estate requires periodic property maintenance. Timely maintenance ultimately delivers better profits to owners, wisely avoiding greater future expenses.

For example, plumbing leaks should be addressed immediately, before bigger problems develop. Another example is the wood trim around windows, which should be painted when showing signs of cracking and chipping, thus avoiding weather rot, which will require entire replacements.

While we respect different policies or preferences of owners regarding the maintenance of their properties, our job is to point out recommended repairs to the owner; and money is never spent without the owner’s approval.

 

Inspections

Every Sand Seeker Realty lease contains wording that allows for periodic inspections of the property. Typically, this is done once a year or more often as may be indicated to ensure the property is being well maintained, and to alert us to any maintenance items that may be required in the near future.

 

Accounting – Industry Leading Trust Accounting

All funds are tracked and accounted for in separate property ledgers using Trust Accounting. There are specific rules about how business funds and transactions are handled by a property management company.  Trust accounts for property managers are used to keep tenant deposits and rent payments separate from operating capital. This protects you, the property owner. Owners have access to their personal property statements 24/7 through an online password-protected login procedure. Once rents are received, funds are direct deposited into a non-interest-bearing escrow account.

 

24/7 Emergency Service

An emergency contact number monitored 24/7 is provided to tenants and owners in the event of any urgent situation.

 

Vacation Rentals – Marketing

We will market your rental across all top vacation rental sites including VRBO.com, Booking.com, Expedia.com, and more! And did you know different sites require different photograph minimums, photograph quality, and more? We keep track of all of this for you, so your property will show at the TOP of all searches. Further, we sync your availability calendar across every site so it’s easy to see when your property is available, no matter what site a potential guest is surfing.

Vacation Rentals – Housekeeping, etc.

We’ll handle everything from taking photos of your home and writing your property listing, to marketing it to potential guests and coordinating their stays. Your home will always be guest ready since we provide professional housekeeping, upkeep (e.g., pool cleaning, etc.), and more. We even manage vendors, dispatch emergency maintenance, and provide 24/7 local guest support.

Vacation Rentals – Taxes

Sand Seeker Realty will collect any taxes that are required of your home, put them into our owner escrow trust account, and remit on your behalf. Each reservation has taxes added to the amount of the rental. You do not need to send us extra money to pay taxes, nor do you need to file with your lodging authority.

 

Annual Lease Rentals – Marketing

When a property is vacated, it is essential to secure a new tenant fast. This becomes our highest priority. Your property will be promoted on the Realtor’s MLS, Realtor.com, Craigslist, YouTube, Zillow.com, Trulia.com, and numerous other sites. We always make sure the property has been prepared in a timely manner, by a thorough cleaning and other maintenance issues as may be required. Furthermore, we always cross-check with current local rental rates to make sure we are asking the best rents that the property will bear. The goal is to get a rental rate that is competitive yet demonstrating fair value from the tenants’ perspective.

 

Annual Lease Rentals – Evictions

We are proud of our track record of identifying and leasing to stable and faithful tenants, resulting in an eviction rate of less than 1% on tenants we place in our properties. Nevertheless, when evictions are necessary, we know exactly what to do. We have a zero-tolerance policy on late rent payments, and we make sure our tenants know it. We are rarely called upon to take legal action, but we are always ready if warranted.

 

Annual Lease Rentals – Tenant Screening

Anyone can find a tenant. But we won’t let just ‘anybody’ sign a lease and rent our properties. We adhere to a careful screening process to assure a quality tenant!

 

Naturally, we only want to lease to tenants who will take care of the property, make their rent payments on time, and not create extra costs by continually requesting unnecessary or unwarranted repairs. Our thorough tenant screening process serves to provide high confidence that the tenant moving into the property will be the kind we want.

Our thorough tenant screening includes criminal background searches and employment verification processes. We especially look for the following criteria:

 

  • Credit checks and credit scores
  • Criminal background searches
  • Employment verification
  • Criminal sex offender registry
  • Prior evictions

 

Before accepting a potential tenant’s application, it is our policy to give a full report and recommendation to the property owner for final approval.

 

Annual Lease Rentals – Attorney Approved Lease

Our current leasing contract complies with Florida real estate commission (FREC) and Florida Bar and attorney-approved. Our contract provides owners with legal protections and assurances against every circumstance we have experienced or could possibly predict.

 

Legal Compliance

Landlord/tenant laws are constantly evolving with evermore federal, state, county and city regulations. It is our job to minimize owner liabilities by making sure every property and lease is in compliance with the law to protect owners from legal complications. This includes issues related to health, safety, zoning, and landlord/tenant law. Sand Seeker Realty makes sure to stay in compliance with the updated housing regulations and to keep our owners informed of relevant issues.

 

Can I expect to be contacted by tenants, guests, HOA or neighbors?

We never give out your contact information. If tenants do research and somehow are able to contact you directly, simply refer them back to us.

 

I’m ready for Sand Seeker Realty to manage my property. What’s next?

To get started, our team will start collecting your information, inspecting your home, photographing your property, and crafting your property listing. Normal activation includes shooting new photos, creating a detailed listing, setting pricing, activating advertising on the main internet channels and beginning to take reservations for vacation rentals or screening tenant applicants for annual leases – all within days of your returned Management Agreement!

Call us anytime at 850-234-2151!  You may also email rentals@sandseekerrealty.com.

Contact

Sand Seeker Realty
288 S. Arnold Rd
Panama City Beach, FL, USA 32413

Local: (850) 234-2151
Toll Free: (800) 980-6115

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