Property Management

Vacation Rental Property Management FAQ’s:

*For more information regarding Long-term Lease Property Management please Click here.

Sand Seeker Realty is a family-owned and locally operated business. Our clients work with us to experience a management team that is very personable while also always professional and trustworthy. Being licensed REALTORS®, we are held to the highest standards of the Realtor Code of Ethics. These guide REALTORS® and also shows the public the level of commitment, education and dedication to their profession that each member of the National Association of Realtors possesses.

What type of rental properties do you manage?
We manage single family homes, townhomes and condos. We also manage apartment building, and vacation rentals.

What areas do you handle?
Our office is in Panama City Beach, Florida. We manage properties located in Panama City Beach, Rosemary Beach and 30A.

Why should I hire Sand Seeker Realty as my property management company?
We at Sand Seeker Realty never forget that a big part of our success depends on the time and money we save the owners and investors who use our services. Our owners trust us to be able to quickly fill their vacancies with quality tenants and to maintain a vendor list of low-cost but capable handymen and other service providers. We adhere to the regular and timely disbursement of funds to owner accounts, with a clear and accurate monthly reporting
system.

Marketing: How will guests find my home?

  • In addition to being listed on our own state-of-the art and search engine optimized website, your property will immediately be listed on over 40 of the top vacation rental websites in the world. This includes Expedia.com, TripAdvisor.com, VRBO.com, Priceline.com, Booking.com, Trivago.com, and MANY more.
  • These sites are working 24 hours a day, 365 days per year, with live customer service, concierge service, and online bookings! We also personally inspect each property before and after each guest and cleaning.
  • Each and every booking is personally reviewed before acceptance with a personal phone call to the guest.

How informed will I be about what happens with my property?
The simple answer to this question: as informed as you want to be. Owners have the choice to be kept informed of all communications regarding work orders. Once we receive rents, they are quickly disbursed to owners via direct deposit to the account provided. Owners can go online 24/7 to get monthly statements via a password-protected login. We also email these monthly.

Do you use the cheapest maintenance people you can find?
Maintenance costs are a reality in owning a property. In selecting our vendors, cost is a very important criteria, but vendors must also be capable of providing excellent work without needing to be called back for repairs that were not done right. They must also be of reputable character and dependable to do the work when they say they will do it and complete the job in the timeframe originally promised. We maintain a vendor list where we
track their performance and fees.

How do you handle maintenance requests?
When we receive a maintenance request we notify owners if they opted to be kept informed on all matters. We contact vendors from our preferred vendor list regarding the maintenance item. Tenants appreciate how swift we are in getting things repaired. Part of our good track record of tenant lease renewals is related to our efforts to keep good tenant relations.

Do you hold some of my money for repairs? How much?
We hold a reserve of $150 in your property escrow account to be able to quickly resolve any small issues as they may come up from time to time. Nevertheless, it is our policy to notify the owner of even small maintenance needs whenever they come up.

How do I know you won’t spend money on large repairs without my approval?

Our management contract with you specifically spells out in writing that we must notify you as the owner before spending your money.

What if I want you to use my plumber, handyman, etc.?
If you have a preferred plumber or handyman that is licensed and insured, we will be happy to call on that person. Thanks for the referral!

Do you recommend using a home warranty insurance program?
No. The vendors assigned are typically very slow to schedule the visit with the tenant. Oftentimes we’ll need to go outside of warranty assigned vendors as the issue needs to be
repaired immediately and cannot wait.

My home has a pool. How do you handle that?
Pools create an additional liability. Nevertheless, pools can add value to a property if managed correctly. There are laws regarding proper fencing around pools, and these must be complied with. The landlord must maintain a maintenance contract with a pool service that regularly cleans them, applies chemicals, and provides seasonal startup and closedown services. We have a pool crew to cover this for our owners if preferred.

When do you mail the owner’s payments? Can you put the money directly into my checking account?
Yes! We deposit proceeds directly into your account by the 10th of each month.

What will I receive with my monthly statement each month?
You will receive a ledger each month that itemizes all rents received, expenses incurred if any, and the balance of funds in the account. Additionally, we are happy to answer any questions you may have at any time. Simply call or send us an email.

How much is your monthly property management fee?

  • 10% of gross monthly income (Long-Term Lease)
  • 25% of gross monthly income (Vacation Rentals)
  • No long-term contracts
  • Fast disbursement of funds to owner bank accounts
  • Access to a professional photographer with discounted group rates

Our job is to provide property owners with the highest possible return on their investment (ROI). Our property owners have confidence knowing that their investment is in the care of able professionals. Owners are free from the day-to-day stresses of having to deal directly with tenants or with the property itself.

Are your property management fees negotiable?
We know that our property management services meet the highest standards and our fees are quite competitive. We are proud of the quality of services we provide our owners. We do not negotiate our fees.

Does your property management agreement give you the exclusive right to sell my property?
No. You may use any agent you wish. However, we do offer discounts to our clients.

Who holds tenants’ security deposit?

Security deposits are held by Sand Seeker Realty, LLC. Florida law requires that security deposits be held in separate escrow savings accounts. The law is very strict on this, and severe penalties can apply to anyone who does not comply.

How much security deposit do you charge tenants?
Our standard security deposit is equal to one month’s rent. There are some circumstances under which we will require two month’s rent. It is against the law to hold security deposits totaling more than two month’s rent.

Can I expect to be contacted by tenants, HOA or neighbors?
We never give out your contact information. If tenants do research and somehow are able to contact you directly, simply refer them back to us.

If I ever have a problem or question, who do I contact?
Call us or send an email. We will be happy to hear from you and glad to discuss any concerns you may have.

I’m ready for Sand Seeker Realty to manage my property. What’s next?
Call us anytime at 850-234-2151! You may also email rentals@sandseekerrealty.com.

Contact

Sand Seeker Realty
288 S. Arnold Rd
Panama City Beach, FL, USA 32413

Local: (850) 234-2151
Toll Free: (800) 980-6115

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